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CondoFest 2016

PBCMA CondoFest 2016



October 31, 2015


Dear Exhibitor:


We are pleased to invite you to participate in CondoFest 2016 to be held Saturday, February 6, 2016 at the Embassy Suites Hotel, 1601 Belvedere Road, West Palm Beach, Florida.  The trade show will be from 8:30 a.m. to 3:00 p.m. with educational seminars for managers throughout the day.  More than 80 exhibits for Condominium, Cooperative, and Homeowner Association Managers will be on display.


If you wish to participate, please indicate three (3) choices for booth location on the exhibit space contract and return it with the appropriate information needed for registration along with your check.  In the event your choices are not available, we reserve the right to place you in the closest available booth.  Vendors will only be allowed a maximum of two (2) booths.  In order to be completely fair, booth locations will be assigned on a first come, first served basis, so don’t delay in returning your application and check.  Booth locations will NOT be assigned until PBCMA receives your check.  We are opening the registration to the vendors who participated last year.  On November 15th, we will open it up to all vendors.  Payment in full is required with the application and checks should be made payable to Palm Beach Community Managers Association Inc. (PBCMA) and mailed to PBCMA, P.O. Box 507, Lake Worth, Florida 33460.


The facilities will be available for set-up of exhibits at 5:00 a.m. on Saturday, February 6, 2016.  All exhibits must be set up and ready by 7:30 a.m.  We will have more information regarding set-up as we approach the event date.  There will be no charge for electric service.  However, if you do require service, you must bring sufficient extension cords to connect to the in-floor receptacles.


As you may recall, last year was very well attended and we fully expect to do even better in 2016.  Exhibitors are encouraged to offer some type of prize to be awarded. 


Vendors collecting business cards from Community Association Managers for prizes must inform us of their intent to present a prize.  Prizes will be announced during lunch from 12:00 p.m. to 1:15 p.m. and at that time vendors will bring the business cards they have received with them to the lunch room for the drawing.  Business cards should be collected in a “prize bowl” which shall have the name of the vendor, the prize and booth location visible on the outside of the “prize bowl.”


We look forward to another great day of fun and business.  Should you have any questions, please feel free to call Steve Whitehurst at (561) 662-1199 or via email at


Very truly yours,

Steve Whitehurst

CondoFest Committee Chairman

Sponsors Info




We make CondoFest fun for managers by providing free food, cash prizes, and excellent education.  You provide the trade show to encourage them to come to your booth so they can purchase from you.  We need help from you so we can pay for the hotel, purchase food and pay for our speakers.  Once again this year we are offering ads in our CondoFest Directory.  As you know, all of the managers receive these Directories when they register so they can see who is in the show, where the classes are, and when the cash prizes will be given away.  Ads are for sale as follows:


Full Page - $400                                  ½ Page - $250                         ¼ Page - $125

                                                              5 ½ X 8 ½                                              5 ½ X 4 ½                                 2 ½ X 4 1/2



A layout must be provided with your application and check.  Deadline to purchase an ad is January 6, 2016.



Be the exclusive “Breakfast Sponsor” for only $3000

OR you can be a co-sponsor for $1500

You will receive ½ page ad and a big banner by the breakfast table.



Be the exclusive “Lunch Sponsor” for only $5000

OR you can be a co-sponsor for $2500

You will receive a full page ad and a big banner by the lunch table.


If you have any questions please contact Steve Whitehurst at

(561) 662-1199 or

Registration Info





Exhibit Specifications


Display height shall be limited to 8 feet unless special permission is provided by Palm Beach Community Manager's Association (hereinafter referred to as PBCMA).  No exhibit shall be permitted to project into the aisles beyond the assigned exhibit space.  Exhibitors must be set-up no later than 7:30 a.m. Saturday February 6, 2016 and may not dismantle or vacate during the show hours.  Please note, no booths can be shared.


Loud Speakers


PBCMA reserves the right to regulate the volume of any of its loud speakers, radios, television sets, musical instruments or other forms of sound mechanism utilized by exhibitors during exhibit hours.


Claims and Liabilities


Exhibitors agree to indemnify and hold Palm Beach Community Managers Association, and its members harmless of any claim or liabilities imposed by law on account of property damage, bodily injury, including death as a result thereof, sustained by any person or persons, whether they are members of the public visiting the show, employees or other exhibitors therein.  Exhibitor further agrees that its labor used in the erection of this exhibit shall not cause stoppage or injury; and, that all exhibits will be in place prior to 7:30 a.m. on Saturday, February 6, 2016.


PBCMA reserves the right, in the event of national disaster, emergency, or upon other reasonable cause, to call off the show.  In such event, PBCMA shall be liable to the exhibitors only for the refund of money collected from the exhibitor.  All points not covered by these rules and all disputes, which may arise as a consequence are subject to final decision and determination of PBCMA.  Hotel contract states that no food, other than what is provided by the hotel, is allowed.  PBCMA reserves the rights to make reasonable changes in these rules and provide timely notice of such changes.  Cancellation by exhibitors will require a forfeiture of all fees paid.


                                6 X 8 Curtained booth with table and 2 chairs              $575.00

                                   (includes 2 buffet lunches and beverages)


                                Additional lunch tickets are available for $25.00 each.


I/we have read, understood and agree to abide by the rules governing the trade show including, but not limited to those set forth in this agreement. 




Signature:                                                                                                                              Date:                                                     






Address, City:                                                                                                                                                                                      


Phone:                                                                                                   Fax:                                                                                       


1st Booth Preference:                                                                          Email:                                                                                   


2nd Booth Preference:                                                        


3rd Booth Preference:                                                         


Amount Enclosed:$                                                           

Booth Layout


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P.O. Box 507
Lake Worth Florida 33460